The Sign-up Sheets WordPress Plugin is an online sign-up sheet manager where your users or volunteers can sign up for tasks that you set up.

Current Version #
2.2.11.1 (pro)
2.2.11.1 (free) Sign-up Sheets Pro - WordPress Plugin5.0 of 5 rating based on 12 ratings (12)

Pro Version Changelog
Free Version Changelog

Free

Download Free

Pro

Includes 1 year of support and updates and initial 30-day money-back guarantee. *

* If you request a refund, all we ask is that we be given the opportunity to work with you to resolve any issue you may have experienced or detail why it’s not working for your needs so we can improve the Sign-up Sheets WordPress plugin going forward for all users. Thanks!

Screenshots

Sign-up sheet showing a title, description and list of tasks that the user can click a link to sign-up for.
Listing of current sign-up sheet in a table showing the title, date and open spots.
Sign-up sheets sign-up form displaying fields the user will complete before they sign-up for the task.
Admin screen with custom fields configurations where you set the custom field name, slug, field type, optional options and which sheets it applies to.
Receipt message which displays the sheet and task as well as the signup info the user submitted displayed in receipt form with a datestamp at the bottom.

Features

Free Version

Free features include…

Create an unlimited number of sheets, tasks on each sheet and sign-ups on each task.

User will receive an email confirming they’ve signed up.

Admins can quickly add a sign-up, edit an existing sign-up and clear sign-up spots from the Manage Sign-ups page for any sheet.

Admin “Manage Sign-ups” screen displays a table of all sign-ups along with a clear, edit and add spot icon for each eligible spot and a checkbox to select multiple or all slots to clear all at once.
Edit Sign-up form that displays after clicking the “edit” icon on a filled spot. This form shows all the sign-up form field answers the user filled and they can be updated from this screen.

Use the [user_sign_ups] shortcode to allow this.

Copy over all sheet information and tasks to a fresh sheet. Also, if editing a sheet, you can quickly copy a task to a new line and retain all the same data.

Download all sign-up information to a CSV or export just individual sheets.

Individual sheet export was previously only available on Pro! (prior to version 2.2)

Enable reCAPTCHA on your sign-up forms for extra SPAM protection. (optional)

Previously only available on Pro! (prior to version 2.2)

Set these fields as optional or just hide them altogether. This can be set for each field globally and by sheet.

Previously only available on Pro! (prior to version 2.2)

Show all the data your users entered on their sign-up form on the sheet on the frontend. This is best used in a secure password protected area of your site or on a local environment. (optional)

Previously only available on Pro! (prior to version 2.2)

Automatically generated sheet URLs with customizable SEO-friendly URL slug… example.com/sheet/your-sheet

Previously only available on Pro! (prior to version 2.2)

Visual Editor for sheet description field so you can format your sheet description easily.

Previously only available on Pro! (prior to version 2.2)

Added ability to sort frontend sheet listing by date or sheet ID. Learn more about sorting sheets.

Previously only available on Pro! (prior to version 2.2)

Ability to set publish scheduling of sheets similar to standard WordPress posts.

Previously only available on Pro! (prior to version 2.2)

Option for email validation on sign-up form of the email address the user enters. This is enabled by default and can be disabled if needed in the sign-up-sheets settings.

Previously only available on Pro! (prior to version 2.2)

There is a frontend JavaScript check to verify that the email entered into the email field looks like a valid email address. It will display a warning message that there might be an issue and may offer a suggestion, but it won’t prevent the submission.

Example showing a user that entered an address ending in gmal.com and the validation error displaying that says "Did you mean gmail.com"
Example showing a user that entered a misspelled domain.
Example showing a user that forgot to include the ".com" in their email and the email validation displaying a message that says "Please make sure your email is valid."
Example showing a user that forgot to include the “.com” in their email.

There is also a backend PHP check using FILTER_VALIDATE_EMAIL to verify the email is valid. This will prevent the sign-up from submitting, but allow them to fix the address and re-submit.

Alert message reading… “Whoops, it looks like your email domain may not be valid.”

If a user submits a sign-up with the same email that is already signed up on the task, a message will be prompted asking “You have already signed up for this task. Do you want to sign up again?”

The ability to display more than 1 shortcode on a single page or post.

Previously only available on Pro! (prior to version 2.2)

Allows searching for sheets by name in the admin (full or partial)

Previously only available on Pro! (prior to version 2.2)

Download Free

Pro Version

Pro includes all features of Free plus…

Add unlimited custom fields on sign-up forms and tasks. Ability to mark for all sheets or set as sheet-specific. Supported field types are text, textarea, checkbox, radio button and dropdown.

Learn more about custom fields

Using a secure link in their confirmation email, users can remove their own sign-up record. ALSO, if users are logged in when they sign up, they will see a “Remove” link on the sign-up sheet next to their spot.

Learn more about Self-Removal on Sign-ups

Automatically send a reminder email before an event. (optional)

Allows customization of the confirmation and reminder emails per sheet. (optional)

Dates can be assigned on the task-level rather than just the sheet. (optional)

Add one or more email address as a BCC on all sign-up and removal emails. This can be set globally and by sheet. (optional)

Allow the admin or Sheet BCC emails to be sent a Status E-mail that lists all current sign-ups. Email will be sent anytime a user signs up or removes themselves so they have the most recent list.

Create sheet categories and filter by category with the [sign_up_sheet] shortcode

If configured, logged-in users will get an “edit” icon for any task they signed up for.

Learn more about user editable signups

Change how names are displayed on the public facing sheets to show first name and last initial, full name, or keep everyone anonymous.

Learn more about the Front-end Display Names options.

Allow users to have your site remember their vital info (name, email, phone, address) for future sign-ups during that visit on your site. (optional)

Edit the body of your sign-up confirmation, removal confirmation and reminder emails.

Display your sign-up sheet open spots in a more condensed format with either “Compact” or “Semi-Compact” mode. This can be set globally and by sheet. (optional).

Learn more about Compact, Semi-Compact, and Standard Display Modes

This is a great option to use for a recurring sheet where you don’t need to keep a historical record of the sign-ups.

Configured per sheet, you can set a sheet to clear every week on one or more days of the week.

Sheets will be cleared after mid-night the morning of the day(s) you select.

Auto-clear Schedule option with checkboxes for all the days of the week. In this example “Friday” is checked.

Learn more about Auto-Clearing Sheets

Added as of version 2.2.9.

Edit the task title label to anything you like. Defaults to “What”

Copies current task information to a new task.

Prevents users from being able to sign up for a task more than once. This can be set globally and by sheet. (optional)

Prevents users from being able to sign up for a task directly before or after a task for which they have already signed up. This can be set globally and by sheet. (optional)

Allows a user to sign up for multiple tasks with one submitted entry. This can be set globally and by sheet. (optional)

Locks and holds a spot for 3 minutes when a user accesses the sign-up form. (optional)

Add header rows to help separate and organize tasks on your sheet more easily.

Ability to change the standard confirmation message after a successful signup into a larger Receipt-style confirmation message which includes all the fields they just signed up with.

Receipt message which displays the sheet and task as well as the signup info the user submitted displayed in receipt form with a datestamp at the bottom.
Sign-up Receipt optional setting to replace standard confirmation message (PRO)

Shows names and count of filled spots in the admin Edit Sheet screen. (optional)

A "Filled Spots" column is added to the Task list in the admin Edit Sheet page which displays a text area with a count and the full names of all signups. (PRO)
A “Filled Spots” column is added to the Task list in the admin Edit Sheet page.

1 Year of Support and Updates from date of purchase.

Includes 1 year of support and updates and initial 30-day money-back guarantee

If you request a refund, all we ask is that we be given the opportunity to work with you to resolve any issue you may have experienced or detail why it’s not working for your needs so we can improve the Sign-up Sheets WordPress plugin going forward for all users. Thanks!

Get News & Info About the Sign-up Sheets Plugin

FAQ & Support

Documentation
Support Forum

You can also review the frequently asked questions below…

  1. Go to Sign-up Sheets > Add New
  2. Fill in your sheet title and task information, then click “Publish”
  3. Visit your sheet on the frontend. Your SEO-friendly url will be automatically created and will display below the “title” you entered. (Example: https://example.com/sheet/my-event)

You can also create a listing page of all your active sheets by adding the [sign_up_sheet] shortcode to any post or page or using the “Sign-up Sheet” Gutenberg block.

No. You will not lose any information and will retain all of your current sign-up sheets and sign-ups.

If you have any questions, you can learn how to upgrade from Free to Pro on our support form or ask a question if you run into an issue by opening a new support forum topic

Yes, in `Settings > Sign-up Sheets` you can specify any email you want. It defaults to the email address set in `Settings > General`.

  • In the WordPress Admin, go to Settings > Sign-up Sheets
  • Under the heading “Sign-up Form” and then ”Custom fields” you will find a row of fields with headings like “Name”, “Slug”, “Type”, etc.
  • Enter the text “Comments” under the field in the Name column
  • Under Slug you can leave it blank and it will be automatically generated. Or you can enter a value you want. This is not displayed on the front-end, but just identifies the field in the database.
  • Under Type select “Textarea”
  • Leave Options blank since this is not needed for a Textarea. However, if you are adding Checkbox, Radio or Select options you can enter each new option on a new line and they will display on the front-end
  • Under Sheets you can select “All” to display this new Comments field on all sheets or select one or more existing sheets if you only want it to display for certain ones.
  • Click the “Save Changes” button at the bottom
  • Confirm by going to your sign-up sheet on the front-end and clicking the “Sign-up” link to view the form. You should now see a Comments textarea added to the bottom of the form.

Learn more about custom fields

Custom Task Fields (on the Sign-up Sheet) are fields that appear when you create or edit a sheet in the admin on each task that you create. They are for display purposes only on the front-end.

Custom Sign-up Fields (on the Sign-up Form) are fields that the users fill out on the front-end of the form they use to sign-up for an open spot.

Learn more about custom fields

Yes, the license will expire 1 year from date of purchase and will require a renewal for ongoing support and updates. The plugin will continue to work, although an active license is required for support and updates.

For FREE user, please use the Support Forum at WordPress.org.

For PRO users, please use our Pro Support Forum or send us a message from the Contact Us page.

To suggest a few feature or update, please post it on our Suggestions Forum. We appreciate any and all feedback, but can’t guarantee it will make it into the next version. If you are in need a modification immediately, we are available for hire. Please contact us and we can provide a quote.

Your task date has passed.  Updating the task date to a future date will correct this. This is specific to sheets that use a date set on the task as opposed to the sheet.

It’s a simple form of captcha/spam protection.  You can replace this with a stronger version called reCAPTCHA or disable all protection by selecting “disable all captcha” within the “Captcha and Spam protection” tab under settings.

Yes.  You can remove all protection by selecting “disable all captcha” within the “Captcha and Spam protection” tab under settings. This is also available to the Free version users as of version 2.1+ of the plugin.

This is typically due to a cache issue. Learn more about caching and the Sign-up Sheets plugin

Reminder emails are only sent if someone accesses the site the day of the scheduled reminder email.  The WordPress cron depends on someone visiting the site in order to trigger the cron job.  For sites with lower traffic, it’s usually recommended they setup a more precise cron system on their web server that can run the WordPress cron in the event that no users access the site.

You can test if emails are successfully sent by WordPress in the Help section of Sign-up Sheets.  If the test email is successfully sent but still not being received….

  1. Ask the recipient to check their SPAM mailbox or SPAM filters. Your “From” address may need to be added to their list of safe senders.
  2. Check with your host to see if they can trace emails being sent from your site. It is possible your emails are being delayed or blacklisted by your recipient’s mail host.
  3. Try sending email via SMTP instead by using a plugin like EASY WP SMTP
  4. Try sending email via a 3rd party service like Mandrill with the wpMandrill Plugin

If your sheets appear missing after upgrading from a version older than version 2.1, there was likely an error during the data migration which can be corrected by re-running the data migration. Under Sign-up Sheets > Settings > Advanced, click the “Re-run v2.1 Data Migration” button.

To edit the template files, please reference the following guide: Sign-up Sheets Pro: Overriding Templates in Your Theme

The Sign-up Sheets WordPress Plugin (both Free and Pro) require a minimum version of PHP 5.5+ although it’s strongly recommended to run on PHP 7.4+ (similar to the WordPress System Requirements).  The plugin has been tested up to PHP version 8.3.